florida public records request essentials for citizens and businesses

What counts as a public record

Florida’s Sunshine Law, Chapter 119, covers documents, emails, texts, audio, and data created or received in official business, regardless of format. If an agency uses it to conduct public business, it is a record, subject to specific exemptions.

How to make a request

You don’t need to state a purpose or give your name. Be clear about dates, keywords, custodians, and formats. You may ask to inspect records or receive copies; provide a phone or email for follow-up to reduce delays.

• Identify the agency holding the records.
• Describe the records precisely (topics, time frames).
• Request electronic format when possible.
• Ask for cost estimates and delivery timelines.
• Follow up politely and document communications.

Fees, timing, and exemptions

Agencies must respond within a reasonable time, but no fixed deadline exists. Expect per-page charges and “extensive use” labor fees for large searches. Common exemptions include personal identifiers, active investigations, and trade secrets. Agencies should release non-exempt portions via redaction. If denied, request a written citation, escalate to the records custodian or supervisor, consult the Attorney General’s Sunshine Manual, or seek relief in court.